How to Use Schedule

You can access Schedule on the homepage of Ad Astra.

mceclip1.png

 

Use the Term dropdown to select a term to populate data. 

mceclip0.png

 

Filters

You can click "More" in the filter menu to add additional drop-down filters to help you narrow your results. If you want to remove a filter that has been added to your view, click on "More" again to remove it.  

mceclip2.png

  • To see edited, added, and removed sections, use the Ad Astra Status filter to identify pending changes.
  • Use the Recommendation Type filter to identify sections of courses for a certain Align recommendation (e.g. Addition candidate).
  • Seek out sections of courses based on Align review status by using the Recommendation Status filter to identify those that have been Reviewed or Approved by the department.
  • Look for sections that need rooms by using the Room filter to identify sections with no room assignment.
  • Discover sections with incomplete meeting patterns by using the Days Met filter.
  • Detect sections of courses during registration that are filling faster or slower than expected by using the Registration Status filter to identify courses with High, Low, or On Track statuses.

 

If you chose, you can click on the icon for advanced filtering that allows you to build structured queries using a query-like language. Learn more about the field definitions and how to share your filters

mceclip7.png

 

Schedule Views

You can view Schedule in either a list or calendar view by selecting the toggle in the upper right corner. 

mceclip4.png

 

List View 

The list view defaults to show all available columns.

mceclip6.png

 

Selecting the eye icon on the upper right corner of the list will open a list of columns you can remove from your view by clicking the column name. Clicking the name again will add the column back into your list view.

mceclip5.png

 

Ad Astra Status

Ad Astra Status is an editing status that is based on how the section was imported and the actions taken on the section. Unless the section has been imported and has not been changed, there will be an icon before each section to show the section editing status. Each status is represented by a different icon and color, as well as hovering over the icon that will expose the status.  You can also filter by the Ad Astra Status. 

  • N/A: default state for an imported section that hasn't been changed. The section is not color-coded and does not have a status. 
  • New: section added in Ad Astra after import and is color-coded green. This section is a planned addition.
  • Edited: section has been edited after import and is color-coded blue. These sections are planned changes.
  • Deleted: section is flagged for deletion in Ad Astra after import and is color-coded pink. This section is a planned deletion. 

mceclip8.png

 

Section Details

On the list view, if you click on a section link, it will open the section and meeting details.

mceclip0.png

 

If your institution uses Align or Monitor, you see can click on the Align or Monitor icons in the upper right corner to view the relevant recommendation and registration status information for the course.

mceclip1.png

Your user type in the application determines if you are able to edit a section. Contact your institution's Ad Astra Administrator if you have questions about your permissions

  • User: cannot edit sections.
  • Admin: users can edit all sections.
  • Contributor: users can only edit the departments granted to them.

Banner users that have publishing permissions can Save and Publish sections. 

 

Collaboration

You can collaborate with departments and other schedulers about changes at the bottom of the section details page. Simply type "@" and a list will populate with who you can message. As you continue to type more letters of the name or department, the list will narrow. 

When you have mentioned someone, they will receive a notification prompting them to view your comment. Users can delete their own comments.

Schedule_App_-_filtering_3.png

 

Calendar View

The calendar view gives you 4 different options depending on your needs and will default to the first month, week, or day of the term you filtered to.

mceclip2.png

 

Month

mceclip1.png

 

Week

mceclip3.png

 

Day

mceclip4.png

 

Agenda

mceclip5.png

 

All four calendar views allow you to navigate backward and forward in time using the buttons in the upper left corner of the view. 

mceclip6.png

 

To see the section summary, simply hover over the section.

mceclip8.png

 

You can click on a section that will open a new tab with the full section and meeting details

mceclip0.png

 

Edit and Publish

If editing is enabled and the user has permission, section and meeting information can be edited in Ad Astra and written back to the Student Information System. 

The Publish option is available when editing if the following criteria have been met: 

  • Direct publishing of changes is supported for your Student Information System (Banner only)
  • Publishing is enabled for your institution in Ad Astra
  • Your user has permission to publish

mceclip0.png

If publishing is not available, you can set the Ad Astra Status filter to "Edited" to identify edited sections and then export the class schedule to a csv file for input into your Student Information System.


Was this article helpful?
0 out of 0 found this helpful

Comments

0 comments

Please sign in to leave a comment.