Seat Fill Utilization Analysis Dashboard

Overview

The Seat Fill Utilization Analysis dashboard displays the findings of the Capacity Analysis as it relates to how a room’s available capacity is being used as section meetings are scheduled into them and as students enroll in those section meetings.

There are many ways to slice this data, using both room and section meeting attributes. Additionally, there are drill-in capabilities in order to view the calculations in a more granular way to identify issues and better understand what is affecting top-level calculations.

The use of this dashboard requires a manual push to run a capacity analysis and will have no results until the analysis is run. 

 

Access

Once you have requested a capacity analysis service and it is completed, you can access this report from the Capacity Analysis Report in the Report App by clicking the "Seat Fill Utilization Analysis" button. 

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Filters

The dashboard filters will inherit those from the initial Capacity Analysis Report but can be modified independently. The default selection for your institution's main campus and classroom/ lecture room type will be pre-selected upon opening the report, but you can turn this off. 

To manipulate the selection further you can update the filters to "Include All" or both true and false values. This will allow the dependent filters to include all possible values to be available for selection.

  • Capacity Analysis Name (only one Capacity Analysis may be selected at one time)
  • Default
  • Campus
  • Alternate Campus. (PeopleSoft only)
  • Building
  • Room Code
  • Room Type
  • Room Size Category
  • Room Capacity
  • Instructional Method
  • Meeting Type

 

Top Level Metrics

The top set of widgets on this dashboard are dials that show the top level metrics that relate to seat fill. As filtering is applied to this report, the widgets will change to reflect the metrics for the filtered set only. For more information on how seat fill utilization enrollment is calculated, check out the Components section of the Capacity Analysis Report article.

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Seat Fill Utilization by Size Category, Meeting Type, Instructional Method, Room Type, Building, and Campus

This bar graph shows a graphic illustration of seat fill enrollment, seat fill enrollment cap, and the enrollment ratio and how they stack up with each other by a chosen category. This can quickly show some patterns or outliers that may need further examination.

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Widget Functionality

  • Right-click anywhere on the graph and the category on which the utilization is grouped will change.
    • Room Type
    • Campus
    • Building
    • Size Category
    • Instructional Method
    • Meeting Type
  • Left-click on the desired bar on the bar graph and the entire dashboard will filter to the selected bar. The filter on the right side filter panel will indicate the filters selected.
  • To clear the filter selection, either adjust the filter on the right panel or click ‘clear selection’ on the top right of the widget.

 

Seat Fill by Size Category and Room Type

This chart shows seat fill utilization metrics grouped by Campus, Room Type, and Size Category. Clicking the hyperlinked values will open a new window to a dashboard that expands the number of rooms into the individual rooms and their seat fill utilization that make up the aggregated values on this widget.

Seat_Fill_Utilization_Analysis_Dashboard_by_size_category_and_room_type.png


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