Academic term records (or “semesters”, “sessions” or "quarters") are imported along with your course section data. In addition to the basic defining elements of a term (description, code, start, and end date, etc.), there are Ad Astra-specific values that can be configured by administrators to support application features.
To access Imported Terms and Settings, go to the 'Settings' link under the profile icon in the upper right corner and select "Terms" from the left menu. You must be an Admin user for your institution in order to view the list of imported terms and settings.
There are multiple ways you can search for specific terms:
- Use the "Find..." bubble to search the term description or code.
- Filter by year to limit the term list to one or more years so you don’t have to scroll through several years to find a current term.
- The "Show Analysis Terms Only" toggle will filter the list to show only those terms configured for analysis.
You can enter Term Type and Academic Year to categorize the terms for use and reporting elsewhere in the system. Each of these values can be edited directly in the term row.
To create a new value, simply insert your cursor and type in the name of the value you want to create, and click "Add". This value will be added to the term and will now be available on the drop-down list for use on other terms.
To add the same value to a different term, simply click on the Term Type or Academic Year field and choose the value from the list.
You can click on a term, to view the Analysis Settings. A term record must have certain settings configured to allow Align and/or Predict to perform their demand analysis and make recommendations. The analysis settings include:
- Prior Term: major term immediately preceding the term
- Baseline Term: the immediately previous “like” term (term of the same type - e.g. Fall)
- 1 or more (preferably 4+) additional Like Terms
Restrict Term Editing
If desired, you can disable the ability for certain users to make changes to sections within a given term. If the "Restrict Term Editing" option is enabled, then users with the Contributor role that have the corresponding "Restrict Term Editing" setting are automatically included. See User Settings in Ad Astra
Contributor user setting:
By default, the restriction setting disables all editing capability for affected Contributors as of today's date. Optionally, you can edit the start date so the restriction will become effective at a later date.
Finally, you can optionally allow only certain changes to continue to occur for users affected by the restriction. For example, if no changes are allowed after registration begins aside from room assignments, then you can check the box next to "Allow Location Changes". (Note: Allow Add/Edit New Sections allows a user to create a new section record in Ad Astra and edit it while it still has no ID mapping it to your SIS.)
Milestone and Schedule Deadline Dates
Once a Term is expanded, users can configure Milestone and Schedule Deadline Dates. Milestone Dates include Census, Registration Start, Term Start, and Term End dates. Schedule Deadline Dates are customizable to the institution. A title and date are collected for Schedule Deadline Dates. These dates are displayed on the Ad Astra Home page of the new user experience (if enabled).
Configuration and Active Status
The configuration status and the active status of your terms are visually indicated on the far right side of the terms list.
Align alone (historical trend analysis) requires at least a Baseline Term and/or additional Like Terms. Terms that have sections in Ad Astra, have not ended, and have these settings configured are considered active for Align analysis.
Predict (using students and pathways) requires the addition of a Prior Term. The most date forward term that has sections in Ad Astra has student academic history in the Prior Term, and has these settings configured is considered active for Predict analysis.
Align and Predict analysis processes and resulting recommendations are dependent on these term settings. Submit a request by clicking the Support button in the lower right-hand corner of this article and we will work with you as applicable to configure these settings appropriately.