Term Management in Ad Astra Apps

Academic term records (or “semesters”, “sessions” or "quarters") are imported along with your course section data. In addition to the basic defining elements of a term (description, code, start, and end date, etc.), there are Ad Astra-specific values that can be configured by administrators to support application features.

To access Imported Terms and Settings, go to the 'Settings' link under the profile icon in the upper right corner and select "Term Management" from the left menu. You must be an Admin user for your institution in order to view the list of imported terms and settings.

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There are multiple ways you can search for specific terms:

  • Use the "Find..." bubble to search the term description or code.
  • Filter by year to limit the term list to one or more years so you don’t have to scroll through several years to find a current term.
  • The "Show Analysis Terms Only" toggle will filter the list to show only those terms configured for analysis.

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You can enter Term Type and Academic Year to categorize the terms for use and reporting elsewhere in the system. Each of these values can be edited directly in the term row.

To create a new value, simply insert your cursor and type in the name of the value you want to create, and click "Add". This value will be added to the term and will now be available on the drop-down list for use on other terms.

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To add the same value to a different term, simply click on the Term Type or Academic Year field and choose the value from the list.

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Analysis Settings

You can click on a term, to view the Analysis Settings. A term record must have certain settings configured to allow Align and/or Predict to perform their demand analysis and make recommendations. The analysis settings include:

  • Prior Term: major term immediately preceding the term
  • Baseline Term: the immediately previous “like” term (term of the same type - e.g. Fall)
  • 1 or more (preferably 4+) additional Like Terms

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Configuration and Active Status

The configuration status and the active status of your terms are visually indicated on the far right side of the terms list.

Align

Align alone (historical trend analysis) requires at least a Baseline Term and/or additional Like Terms. Terms that have sections in Ad Astra, have not ended, and have these settings configured are considered active for Align analysis. 

Predict

Predict (using students and pathways) requires the addition of a Prior Term. The most date forward term that has sections in Ad Astra has student academic history in the Prior Term, and has these settings configured is considered active for Predict analysis.

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Align and Predict analysis processes and resulting recommendations are dependent on these term settings. Submit a request by clicking the Support button in the lower right-hand corner of this article and we will work with you as applicable to configure these settings appropriately.


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Comments

2 comments
  • Warm Greetings Melody,
    Thank you for this article.  Is this Term Management available in Astra Schedule?  When I click on my login name in upper right, I just get "Sign Out", no "Settings" option there. Is this functionality only available in Astra Apps?  ... Best regards, Jason

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  • Good morning Jason!

    You are correct, this setting is for functionality in Astra Apps only. Please let us know if you have other questions, we will be happy to assist!

    Have a good day!

    Melody

     

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