Enrollment Overview

The Enrollment app allows users to view students and their general data to ensure accuracy when running a Predict analysis. In addition to actual students, users can also see the total number of simulated students by type (new, transfer, returning, departing). Helpful charts and graphs are available to obtain an understanding of the current student population as well as how the population has changed over previous like terms.

 

Analysis Students

The Analysis Students tab includes a student list that is a convenient way to comprehend which students are included within each Term. A Term is required to be selected for the student list to populate. When reviewing students, each row includes:

Students Student's name, ID, and campus. 
Pathway Pathway Name and Description
Credential Major, Minor, Concentration, and Analysis Term
Credit Load Student’s Targeted Number of Credits per Term
Completed Credit Total applied transfer credits plus institutional credits completed by the student over the total credits required by the pathway.

 

mceclip2.png

 

Filter Options

You can click "More" in the filter menu for additional drop-down filters you can add to help you narrow your results. The list of additional filters is dependent on the kind of data you are viewing (e.g., Align vs. Monitor vs. Enrollment, etc.). Once you have added a filter, click on "More" again to remove it. 

You can also use advanced filtering that allows you to build structured queries using a query-like language. Learn more about field definitions and sharing your filters.

mceclip2.png

 

Student Modal

Clicking on a student's name from the student list will open the Student modal that provides an in-depth look at the individual student as it relates to what they have taken (student academic history) and what is up next on their pathway.

Pathway Completion

mceclip3.png

 

Student History

mceclip2.png

Course was not applied to pathway: The requirement for this course has already been satisfied. For example, a course group is required on the pathway. The student has taken two courses within the course group. Only one of these courses can be applied to the pathway requirement. The other course would be marked with 'course was not applied to pathway'.

Grade does not meet requirement: The grade listed for this course has been blacklisted.

Astra Admins and Tenant Admins are able to modify the blacklisted grade codes under Settings > Predict > Grade Code Blacklist.

 

Edit Simulated Students

Administrators can manually manipulate the number of simulated students by type and by campus. Simulated student counts can only be adjusted for the current analysis term. If counts are adjusted by the individual campus, the total counts will update accordingly. If total counts are adjusted, campus-level counts will update.

Each simulated student type will display the original trend calculation that is produced by the Predict algorithm.

Predict must be run at least once for the analysis term to adjust simulated student counts at the institutional level. Predict must be run at least twice for the analysis term to adjust simulated student counts at the campus level.

mceclip0.png

 

Export

The All Student list page can be exported to a .csv file so you can share or manipulate the data for your own needs. Look for the export icon near the top of the page.  Just click this icon, confirm you want to download the file and a .csv file will be saved to your computer's default download location.

    Astra_Apps_Export_Icon.png

 

Analyze Tab

These charts provide an overview of students in the analysis term as well as previous like terms. Users can modify the data displayed in the charts by utilizing the term, campus, and advanced filtering options. 

mceclip0.png

 

Current
Students that were enrolled in the previous term and still have remaining credits.
Departing
Students that are not expected to return to the institution.
New
Students that are expected to enroll in the institution without existing credits.
Returning
Students that once were enrolled in this institution were not enrolled in the previous term, but are expected to return.
Transfer
Students that are expected to enroll in the institution with only transfer credits.

 


Was this article helpful?
1 out of 1 found this helpful

Comments

0 comments

Please sign in to leave a comment.