What exactly are Setup and Teardown Windows?
Event management teams know there is a lot of time spent preparing for an event outside of an event’s actual start and end time. Sometimes this behind-the-scenes preparation involves physically setting up space prior to the event or tearing down materials after the event has ended. Setup and Teardown windows are a great way to track time and block a room for these types of scenarios. Added benefits of using Setup and Teardown Windows include:
- Event and facility teams are aware of the detailed components needed to make the event successful.
- Room availability is accurately reflected – preventing others from requesting that space or scheduling an event back-to-back with an involved events’ start or end time.
- Calendars reflect the event's true start and end time to allow for attendees to plan accordingly, while accurately reflecting the room's availability when requesting that room.