How To Use Monitor

After you have discovered how to use Monitor, check out the Monitor Best Practices article and how to achieve your registration tracking needs. 

Courses

When first visiting Monitor, you’ll be directed to the Courses tab. This view provides a list of courses with their enrollment ratios.

Your institution's admin can create Campus Groups to see course offering recommendations and registration tracking data in Align and Monitor for a logical group of campuses in addition to individual campuses. You can turn on a Section Breakout, displaying the number of sections and their fill rates on the course list.

 

Cross-listed Sections

When sections are cross-listed, enrollment ratios are calculated based on the whole cross-list, using the max seats imported from the SIS and the proportion of the overall enrollment received. For more information on cross-lists, read the Cross-list Sections in Monitor article.

 

Filter and Sort

You can use the term and campus dropdowns to select the term and campus you would like to view. The list will be refined based on the term and campus filters.

The list can be sorted in ascending or descending order by Course, Enrollment Ratio, or Sections by clicking on the desired column header. 

You can also create additional filters by clicking the filter edit mode icon ( ) next to the Quick Filters button. Click into the new Filter bar, and your options will pop up with what you can filter by.

Read about the Advanced Filtering Overview and the different articles available that will help you create a filter. 

 

Export

The Monitor course list page can be exported to a .csv file so you can share or manipulate the data for your own needs. Look for the export icon near the top of the page.  Just click this icon, confirm you want to download the file and a .csv file will be saved to your computer's default download location.

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The Monitor course list export includes course identifying information:

  • Enrollment ratio
  • Registration status (relative to enrollment ratio)
  • Seats offered
  • Current enrollment
  • Number of sections offered
  • Campus group (if applicable) 

 

How recent is my data?

You can always see the last updated date next to your search functionality above the course list. This date and time are based on the last data snapshot taken. 

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Individual Course Information

Once a user has selected a course, additional course-level information and dashboards are displayed.

 

Notify

You can click the Notify icon from either the course list or within an individual course to let the system know you’d like to receive a notification when the registration status changes on a specific course.

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Collaborate

At the bottom of every course, you’re able to make comments and tag other Ad Astra users.  If you’ve tagged another user, they will receive a notification prompting them to view your comment.

Users can delete their own comments.

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Analyze

The Analyze tab allows users to see a high-level dashboard view of registration metrics. You can now filter this view by campus!

 

The Monitor Term Definition article provides a glossary of terms. 

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