The Capacity Analysis utility calculates the average weekly room hour utilization, prime time utilization, and seat-fill data for each room, as well as the on-grid (standard, non-overlapping) and off-grid utilization of meeting patterns (including non-standard pattern wasted hours) for a specified term.
Dashboards that display the average weekly utilization of rooms require this analysis data. Therefore, prior to viewing Astra Schedule dashboards, it is recommended to run the Capacity Analysis to populate this utilization data.
Capacity Analysis Configuration
There are a few configuration steps that must be completed before running the Capacity Analysis. These configurations provide key term, meeting pattern, and room grouping input for the analysis process.
For meeting pattern utilization, the system must know which group of meeting patterns represents your on-grid patterns. This is a group of your most commonly used, standard, non-overlapping meeting patterns.
For room region utilization, the system must know the single, master region to which each room should belong for utilization reporting purposes. The dashboard will use the reporting region as a grouping element for room utilization.
The following configuration steps are required before running Capacity Analysis:
- Create a Capacity Analysis Times definition. This process infers Prime Time Hours, Standard Week Hours, and On-Grid Meeting Patterns from your data.
- Calculate Term Weeks. This process derives term weeks from the standard course offering dates but may be edited as needed.
- Verify Room Size Categories. Standard room size categories for dashboards and report are provided by default. Verify that the standard categories do not require editing.
- Configure Master Reporting Region for rooms. A master reporting region must be selected for all rooms that should be included in utilization reports.