Event Permissions

Learn more about how to set up roles and best practices in the Roles Overview article.

View Events

(requires View Rooms)

Provides access to the Events tab and allows a user to view event details from the event list page and in areas where drill-down details are available.

A selection may be added to specify the types of events to which this permission applies.

Edit Events

(requires View Events)

Allows a user to add and edit event records.

A selection may be added to specify the types of events to which this permission applies.

Delete Events

(requires Edit Events)

Allows a user to delete event records.

A selection may be added to specify the types of events to which this permission applies.

Enable Event Scheduler Groups

Limits the events accessible by a user and specifies that the user is included in a scheduling group with other users. The user has access to events created by the users selected in this profile. A selection of users is required for this permission to be in effect.

Can Request Events

Allows a user to choose the option to request an event using a request form. A selection may be added to specify the request forms available to the user.

View All Private Events

Allows a user to view private events that are not otherwise eliminated from their view.

Create Featured Events

(requires Edit Events)

Allows a user to set the “featured” flag for an event they are creating.

Manage Event Request Forms

Allows a user to add, edit, and delete event request forms.

Double Book Events with Events

(requires Schedule Rooms and Edit Events)

Allows a user to intentionally double book rooms when scheduling events if the conflict is with another event.

Note that events that have been double booked must be edited and maintained by a user with this permission thereafter.  Saving changes to the event will re-validate the room assignment.

Limit to My Events

Limits the events a user can view and edit to only those events they have created or approved. This permission can work in concert with the event schedulers group profile.

TIP: To allow a user to view all events and edit only their events, a user must be associated to two roles: one role with limit to my events, one role with view events and without limit to my events.

Create Private Events

(requires Edit Events)

Allows a user to set the “private” flag for an event they are creating.

Manage Event Master Lists

Allows a user to add, edit, and delete event-related drop-down list values, including Event Types, Event Meeting Types, and Customer Groups.

Double Book Events with Sections

(requires Schedule Rooms and Edit Events)

Allows a user to intentionally double book rooms when scheduling events if the conflict is with an academic section record.

Note that events that have been double booked must be edited and maintained by a user with this permission thereafter.  Saving changes to the event will re-validate the room assignment.

 


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