Resource Groups

Groups are like keyword tags. A resource may belong to many groups to help define the various kinds of resources being utilized on your campus. As categories, the group tag can be used for user security and searching. Additionally, the resource group tag is the attribute to which you can assign users that must approve resource requests. One or more groups can be applied to resources to convey both the type of resource they are as well as their location or usage on campus. Access to and approval for these resources can then be controlled using the group attribute.

Group examples might include “DVD Players”, “Tables”, “Laptops”, “Tennis Rackets”, or even “Jones Auditorium”.

It will be helpful to give some thought to the organization of your resources and create the category and group options you wish to use before you begin entering your resource inventory.


Adding Resource Groups

  1. Click the Settings tab.
  2. Select Master List.
  3. Select Resource Groups from the drop-down list. The list of existing categories is displayed.
  4. Click Add.
  5. Enter a new Resource Group name and description and click Ok.
  6. The new Resource Group entry will appear on the list, and is now available for use elsewhere in the application.

The delete icon to the left of the entries removes a Resource Group from the list

Warning: Do not delete Resource Groups that are associated to resources and/or approver groups.  To remove a previously used Resource Group from the dropdown list, click the name of the Resource Group and uncheck the active box.


Was this article helpful?
0 out of 0 found this helpful



Please sign in to leave a comment.