Add Event Meetings

To add meetings to an existing event:

  1. Click the Events tab.
  1. Select Events.
  1. Open the event to Add Meetings.
  1. On the Meetings tab, click Add Meeting.
  1. Select the occurrence of the additional meetings (Single, Multiple, Recurring). 

 

Single Meeting

  1. Select Start Time and End Time.

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  1. Select Start Date and End Date.
  1. Enter Meeting Name.
  1. Enter a Description or Copy the Description from the Event.
  1. Select Meeting Type (optional).
  1. Enter Max Attendance. Used to filter room searches to appropriately sized rooms and limit attendee sign-up if applicable.
  1. Select Private or Featured (optional).
  1. Requires Room: event can be created without selecting a room.
  1. Click Add Meeting
Removing the Requires Room option removes the system requirement for a room assignment and allows the event meeting to be scheduled without a room assignment. Otherwise, event meetings without room assignments are considered incomplete. This option allows event meetings to be officially recorded for an event for billing, resource scheduling, or other record-keeping purposes without scheduling an additional room.

 

Multiple Meetings

The Multiple option is provided so that you can create an event with more than one meeting in the same meeting creation session. The process is virtually the same, except you may select multiple dates from a calendar and optionally edit times for each meeting. 

  1. When the Create Meetings window opened, select the Multiple.

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  1. Enter Start Time and End Time.
  1. Click the calendar to select one or multiple dates.
  1. Click the arrow button to add your meeting(s) to the meeting list on the right.
When adding meetings they are added with the times entered above. You may change your times as you are adding meetings to the list to create different meeting time/date combinations.
  1. Enter Meeting Name.
  1. Enter a Description or Copy the Description from the Event.
  1. Select Meeting Type (optional).
  1. Enter Max Attendance. Used to filter room searches to appropriately sized rooms and limit attendee sign-up if applicable.
  1. Select Private or Featured (optional).
  1. Requires Room: event can be created without selecting a room.
  1. Click Add Meeting

Recurring Event Meetings

The Recurring option allows you to create a series of event meetings that repeat in a pattern. To create this type of event, you must simply define your desired recurring pattern using the options provided.

  1. When the Create Meeting window is opened, select Recurring.

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  1. Select Start Time and End Time.
  1. Select a recurrence pattern and configure the applicable recurrence options.
  1. Select a Start Date.
  1. Specify either a number of occurrences or an end-by date.
  1. Enter Meeting Name.
  1. Enter a Description or Copy the Description from the Event.
  1. Click Add Meeting.

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