A room record consists of general information that establishes the basic definition of the room, usage policies that define when and how the room may be used, special features of the room, default and alternate configuration details, any regions with which the room is associated, and finally, any notes recorded for the room.
Add New Rooms
- Click on the Settings tab.
- Click on the Rooms option.
- Click Add a Room.
- Select the campus on which the room exists.
- Select the building in which the room exists.
- Specify the room number.
- If desired, provide the square feet value for the room.
- If desired, provide a key number for room access.
- Select a room type from the list. (The room type list is created during room import and/or by manually adding to the list. See Room Types for more information.
- Provide a room name to help identify the room by something other than its number. If the room does not have another name, the best practice is to enter the room number again. Anywhere the room displays will only show the room number once.
- If desired, specify the maximum occupancy value. (This is for reporting purposes only.)
- If desired, provide a contact phone number for the room.
- Enter a SISKey value for the room if this room will need to be referenced during imports.
SISKey values are the link between the record in Astra Schedule and your student information system. SISKeys are automatically assigned when room definitions are imported during implementation but must be manually entered if rooms are created by hand. The default SISKey for room records is structured as "campus_building_room#". This information must be entered if room assignments will be imported for academic sections.
- If desired, select an HVAC zone for the room. (HVAC zones are defined in the "building" record.)
- If desired, provide a text description for the room.
- If the room is not available for scheduling, place a check next to “May Not Schedule”.
- If the room is only available as a recorded value for sections with an “Arranged” status, place a check next to “Arranged Section”. The room will be available only for “Arranged” sections and no conflict checking will be performed.
- If the room should not ever be considered by the optimizer and scheduled automatically, place a check in the box next to “Do Not Optimize”.
- If the room may be manually shared by multiple activities at once (up to the room’s capacity), place a check in the box next to “May Be Shared” and specify the maximum number of sections. (Note that shared rooms may only be scheduled manually, and not by the optimizer.)
- Specify a name, layout, and capacity for the default configuration for the room. (You may optionally upload an image of the room and provide setup, teardown, and description information as well. See Room Configurations for more information.
- Add any room attributes or features that are significant for scheduling this room. (The feature list is created during room import and/or by manually adding to the list. See Room Features for more information.
- Select any regions to which the room belongs.
- If scheduling the room must be restricted, add a usage control. See Usage Controls for more information.
- If the room may be partitioned into multiple rooms, specify partitions for the room. See Partitioned Rooms for more information.
- Optionally enter any special notes about the room.
- Click Save to return to the room list.
A room can be deleted only if it has not been previously scheduled. Use the delete icon to the left of any existing room on the list to delete the record, or click on the room name to modify the record.