When event request forms or room and resource requests are submitted, notifications are routed to the notification list to the person(s) in the approver groups for the respective items. It becomes the responsibility of the approvers to act on these requests, manage the list of requested events, and communicate with the requestors.
An approver can view their list of event requests that require action on the Notification List. Only the event requests the approver is listed on the event request form configuration will appear in the list.
Each event request can be viewed in detail and can be approved, declined, or have additional information requested. Event requests can be viewed in detail by clicking the request name. Room and resource requests are displayed as associated with their event parent activity. Details for the requests can be viewed by clicking to expand the parent row on the request list page to reveal the room and/or resource requests.
When event requests are approved, the approver will create the event record as part of the approval process. When room and resource requests are approved, the room or resource status is automatically updated to “scheduled” for the event activity. For event requests, email communication is returned automatically to the requestor with a status update. For room and resource requests, the requestor must check the status of their event and/or section for updates.