The roll forward feature provides a way to clone the sections, meetings, and associated data from an existing term to a new term, all within Ad Astra. This feature is useful for sandbox schedule modeling and for customers that wish to begin looking at Historical Analysis for a new term before their academic scheduling cycle provides access to the new term in their SIS.
When rolling a term forward, the source term must be an existing term in Ad Astra that has section data associated with it. The destination term must be an existing term record in Ad Astra that has NO section data associated with it. The system will copy the sections and meetings from the source term and re-generate the meeting instances.
To roll a term forward into a new term:
- Click the Academics tab.
- Select Terms.
- Select an existing term from the list of terms.
- From within the term form, click Roll Forward in the upper right corner.
- Select the empty, destination term from the drop down list. If the destination term has not yet been created, create a new term.
- Click OK to begin the roll forward process. If the term you selected as the destination has any section records associated with it, the following error message is displayed:
Otherwise, a processing task bar is provided while the sections are copied.
- Click OK when completed.
The newly populated term can now be accessed on the section list page and utilize the term in sandbox and analysis processes.