Lesson VII: Astra Schedule Holidays and Announcements

Everyone should know about a holiday or an announcement, right? We think so, too. In this course, we’ll cover how they appear in Astra Schedule and highlight areas to avoid when setting them up.

To begin with, holidays and announcements are non-event, non-academic calendar items that appear on the calendar views and grids, as well as the homepage. Holidays may impact event and/or academic scheduling. Announcements would be relevant information for all Astra end-users. Holiday examples include standard or school holidays such as Spring Break, and example announcements include the first the day of registration, last day to drop classes, etc.

When holidays and announcements are displayed in an activity calendar view, they are shaded cells on the monthly and weekly view and a bulleted item on the list view or list view of today. Holidays will be purple and announcements will be yellow. When holidays and announcements are associated with a scheduling grid view, the title of that holiday or announcement will display to the right of the date dropdown. If there are multiple holidays or announcements on a single day, the text will rotate through all holidays and announcements for that given day.

We do not import holidays and announcements from a Student Information System, so they must be manually created in Astra Schedule.

Holiday and Announcement Setup

Holidays and Announcements are global. If only one campus of academic sections does not meet on a holiday, but you build a holiday that does not have Sections Meet on Holiday selected, then it will appear within Astra Schedule that all sections are not happening. There is also not an override option for creating events on a holiday that does not have Allow Event Scheduling selected. Either everyone can create/request events or no one can.

Now that you know the ins and outs of holidays and announcements in Astra Schedule, start getting the word out about your upcoming plans! Another way to do that is through reporting, covered in our next lesson.

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