Lesson III: Astra Schedule Rooms

Having a current catalog of all your rooms, capacities, campuses, buildings, regions, and room numbers is paramount to the work done in Astra Schedule. Rooms are imported in your implementation, but sometimes an original room import needs a little help. In this lesson, you will learn how to edit your space inventory and make additions to keep the most up-to-date records.

Room Records

Additional Room Fields

Once you have identified the room you need to make a modification to, simply select the name of the room. Once on the room record page, you can make modifications to the room elements such as the room name and number, room type, update the occupancy of the room. If this room is a space that cannot be scheduled on your campus, you will want to select, “May Not Schedule.” If this room should not be considered during the room optimization process, you will want to select “Do Not Optimize.”

You can have multiple configurations associated with an individual room record. For example, a room may have two configurations, “Standard” and “Round Table”, each with different capacities.

Each configuration can have a room image associated with it. To upload a room image, select the room configuration type it should be associated with and select “Change” to browse the files on your desktop.

The image associated with the configuration that the “Set as Default Configuration” flagged, will be the image that displayed when users hover over the room details bullseye across the application.

Regions

Buildings and Campuses

It’s time to start editing your inventory. Next time you are looking for details about your inventory, you’ll have all the information you need, when you need it. You will also be able to search by these fields when looking to assign a room or when looking for space on a calendar!

Now it's time learn how to brand your Astra Schedule site.